Event

Why use an event management company?

There is now a huge industry dedicated to organising motivation and teambuilding events, incentive and recognition schemes and meetings and conferences. This industry is growing constantly and the reason for this is that more and more companies are realising the benefits that can be gained from creative and inspirational events. A major aim of these events is to form an emotional tie between individual/team/client and company. Benefits enjoyed by companies that hold professionally managed events include:

- Improved staff retention and loyalty

- Outstanding and long-lasting client relations

- Driven and dedicated teams, motivated to excel

- Increased sales targets

- Improved distributor performance

 The achievement of any of the above points will lead to reduced spend and increased turnover as a result of a successful event. 

 Budget Management

The problem with event budgets is that they are different than practically any other budget imaginable. An event is a constantly changing causing budgets to shift, sometimes dramatically, and the average Executive Assistant or Bride most likely does not have the knowledge to effectively manage this. Since the budget is most important part of an event, the advantage of an event planner is they have the knowledge and experience to move the numbers around to make things work. They know the in’s and out’s of each of the line items and what is most important and what can be worked around to fit more with the budget limitations. These are not easy to manage and by utilizing an event planner they not only can save time and money, but the headaches of math!

Top Ten Reasons To Use An Event Planner

1.STRESS-FREE:You only have to enjoy your day and the days leading up to the event.

2.BENEFITS:You get the benefit of the planners connections - once you consult on your vision theplanner will know just who to get to make it come to life - we've had months or even years to build a preferred vendor list and know who has what - most likely you don't have that kind of time to do all that research/negotiations.

3.DISCOUNTS:You get the benefit of the planner’s discounts and negotiation expertise along with access to preferred vendors –oftentimes this covers our fee!

4.COMPANY DYNAMICS:If there are difficult dynamics within the members included in the event, we can serve as the middleman thus preventing new issues from arising that would put a damper on yourspecial day.

5.ETIQUETTE:Proper etiquette is established and carried throughout the event from invitations toseating arrangements.

6.TIMELINE:The timeline is created by someone who has expertise in time management of events- allthe details are in place and follow through at just the right moments.Think of us as the director or choreographer.

7.BEHIND-THE-SCENES:While you are relishing your day we are in the background working with the vendors to make sure things are as they were contracted according to your established vision andtiming as required to reduce extra charges.

8.EXPERIENCE:The planner has experience and training in contract negotiations with vendors and can make sure all the appropriate details are included with nothing forgotten –vendors tend to perform better when they need to impress a planner thus providing you with a better event than you might
have had otherwise.

9.DETAILS:Not even the smallest detail is left out such as lighting, which is a common oversight. We can even offer additional details that are unique and unusual!

10.PRESTIGE:Since your event is handled professionally and nothing is overlooked, you get the day you had envisioned and the quality and uniqueness of the event doesn't go unnoticed by your guests.

How to organize an event successfully?

Before planning an event, here are some initial questions you should ask yourself :

- What type of event will you hold?

- When will you hold the event?

- What event tasks can you carry out and what tasks will you need to contract for services?

- How much will the event cost you?

- How will you pay for the event, or get others to help you?

- What is the schedule for event preparation?

-       What will be your measure of success for the event (e.g., quantity of material, number of participants, etc.)?

Why do we need a really good plan for an event ?

Holding an event may mean a lot of work. Having a really good plan is extremely important. The success of such an event may depend greatly on the planning process. This is when all of the details are decided; the successful execution of the event can solely rely on this important initial step.